Data Practices

Data Collection and Storage

City forms used to collect data on individuals will be periodically reviewed to ensure that all data is relevant and necessary. Private and confidential information will be stored in files or databases which are not readily accessible to individuals who do not have authorized access and which will be secured during hours when the offices are closed. Private and confidential data must be kept only in city offices, except when necessary for city business. Only those employees whose job responsibilities require them to have access will be allowed access to files and records that contain private or confidential information. These employees will be instructed to not discuss, disclose or otherwise release private or confidential data to city employees whose job responsibilities do not require access to the data and to shred private or confidential data before discarding. 

Data Dissemination and Retention

When a contract with an outside party requires access to private or confidential information, the contracting party will be required to use and disseminate the information consistent with the Minnesota Data Practices Act. All records will be disposed of according to the city's records retention schedule.

Social Media Sites

This website is the official website of the City of Victoria and is created and maintained by city staff. The social media icons on this site link to the city's official Facebook, Twitter sites, Instagram and YouTube sites which are created and maintained by city staff. There are no other officially sanctioned city websites or alternate Facebook/Twitter/Instagram/YouTube sites.

Data collection, storage, dissemination and retention on the city's official social media sites is done in accordance with the Minnesota Data Practices Act. 

Additional Public Records

We are in the process of creating a one-stop shop for all official records of meetings and actions taken by the city council and city boards, commissions and committees in addition to the city newsletter archive and building permits. The City of Victoria Public Records page currently includes the following: minutes of city council and official city commission and committee meetings; ordinances adopted by the city council; resolutions passed by the city council; and official city newsletters.