Data Collection and Storage
City forms used to collect data on individuals will be periodically reviewed to ensure that all data is relevant and necessary. Private and confidential information will be stored in files or databases which are not readily accessible to individuals who do not have authorized access and which will be secured during hours when the offices are closed. Private and confidential data must be kept only in city offices, except when necessary for city business. Only those employees whose job responsibilities require them to have access will be allowed access to files and records that contain private or confidential information. These employees will be instructed to not discuss, disclose or otherwise release private or confidential data to city employees whose job responsibilities do not require access to the data and to shred private or confidential data before discarding.
Data Dissemination and Retention
When a contract with an outside party requires access to private or confidential information, the contracting party will be required to use and disseminate the information consistent with the Minnesota Data Practices Act. All records will be disposed of according to the city’s records retention schedule.
Social Media Sites
This site www.ci.victoria.mn.us is the official website of the City of Victoria. It is created and maintained by city staff. The social media icons on this site link to the city’s official social media sites, which are also created and maintained by city staff. There are no other officially sanctioned city websites or alternate social media sites. The city does not create or maintain social media accounts for elected officials; however, city elected officials may have personal social media sites over which the city has no authority or control.
City staff will not edit comments posted by the public on our social media sites. Comments may be deleted, however, if they:
- Are obscene or pornographic
- Compromise city security
- Contain commercial promotions or spam
- Contain private or personal information about a person published without their consent
- Contain statutorily nonpublic data
- Make a threat to persons or property
- Violate the intellectual property of another person
A person whose comment is removed may appeal its removal by contacting Communications & Public Engagement Manager Kendra Grahl to explain how the comment does not warrant removal. The city will respond as soon as reasonably possible.
Data collection, storage, dissemination and retention on the city’s official social media sites is done in accordance with the Minnesota Data Practices Act.